R12 Oracle Purchasing Fundamentals

What you will learn

In this course, participants learn how to set up and use R12 Oracle Purchasing to managing the purchasing process. They learn how to create and manage items, suppliers, requisitions, purchase orders, request for quotations, quotations, and receipts. They also learn how to apply document security, routing and approval methods, as well as how to automate the order creation process.

Learn To:
  • Set up and use Oracle Purchasing
  • Apply document security
  • Create requisitions and purchase orders
  • Apply routing and approval methods
  • Enter and manage receipts
  • Use the Professional Buyer's Work Center
Audience
 End Users
Technical Consultant

Prerequisites
 Working experience with procurement
Thorough knowledge of Oracle Applications
R12 Oracle E-Business Suite Essentials for Implementers

Course Objectives
 Create purchase requisitions
Create standard, blanket and contract purchase documents
Understand how to use the Auto-Create window, Create Releases program and the PO
Create Documents Workflow process to automate document creation
Create Standard, Express, Cascade receipts, Substitute receipts, Returns and Corrections
Set up Pay on Receipt
Define document approval and routing process
Define document security and access levels
Understand the Period Close process for Purchasing
Understand Purchasing administration
Describe how the Purchasing process fits into the Procure to Pay lifecycle
Define and maintain suppliers
Use the Professional Buyer's Work-center
Create request for quotations
Set up and use an approved supplier list and sourcing rules

Course Topics
Procure To Pay Lifecycle Overview
 Procure to Pay Lifecycle
Oracle Procure to Pay Process

Procure to Pay Purchasing Overview
 Overview of Purchasing Process
Integration with other Oracle Applications

Locations, Organizations, Units of Measure and Items
 Enterprise Structure
Defining Locations
Inventory Organizations
Establishing Inventory Parameters
Units of Measure
Item Categories
Item Attributes Defining and Maintaining Items

Suppliers
 Overview of Suppliers
Supplier Information
Supplier Site Information
Managing Suppliers
Reports
Financial Options
Profile Options

RFQs and Quotations
 Request for Quotation Lifecycle
Creating and Maintaining Requests for Quotation
Creating a Supplier List
Quotations Lifecycle
Creating and Maintaining Quotations
Reports
Profile Options

Approved Supplier Lists and Sourcing Rules
 Approved Supplier Lists
Supplier Statuses
Supplier-Commodity/Item Attributes
Sourcing Rules
Profile Options

Requisitions
 Requisition Lifecycle
Notifications
Requisition Structure
Creating and Maintaining Requisitions
Supplier Item Catalog
Requisition Templates
Reports
Profile Options

Purchase Orders
 Purchase Order Types
Purchase Order Components and Record Structure
Standard Purchase Order Elements
Contract Purchase Agreements
Purchase Order Revisions
Workflow Notifications
Reports

Automatic Document Creation
 Creating Purchase Documents from Requisitions
Automatic Release Generation
Workflow Document Creation
Profile Options

Receiving
 Receiving Locations
Receipt Routing
Receipt Processing Methods
Receiving Tolerances
Entering Returns and Corrections
Overview of Pay on Receipt
Reports
Profile Options

Professional Buyer’s Work Center
 Business Benefits of the Buyer’s Work Center
Requisitions in the Buyer’s Work Center
Standard Purchase Orders in the Buyer’s Work Center
Purchase Agreements in the Buyer’s Work Center
Setup
Implementation Considerations

Document Security, Routing and Approval
 Document Security and Access Levels
Document Approval - Jobs and Positions
Position Approval Hierarchies
Document Types
Creating Approval Groups
Reports
Workflow

Purchasing Accounting
 Overview of Purchasing Accounting
Closing the PO Period
Using foreign currency
Reports
Setup options

Setup Steps
 Setting Up Document Sequences
Setting Up Key Profile Options
Setting Up Descriptive Flexfields
Defining Purchase Order Matching and Tax Tolerances
Defining Approval Groups and Assignments
Defining Purchasing Options
Setting Up Sourcing Rules and Assignments
Performing Additional System Administration